Coca-Cola LowCountry Invitational 2016

LowCountry Invitational Woodland Track & Field Department of Athletics Woodland High School 4128 Hwy. 78 Dorchester, SC 29437 Phone: (843) 563-5956 __________________________________________________________________________________________________________________ Dear Coaches, We are excited to extend an invitation for your teams to participate in the Coca-Cola LowCountry Track & Field Invitational on Saturday, March 5, 2016 at Woodland High School. We hope that you will be attending our meet this year. You will be provided a luncheon for all coaches and meet officials. Your entry fee is due by Wednesday, March 2, 2016 to reserve your place at the Invitational. On-line entries must be received and completed by Wednesday, March 2, 2016. Failure to send in an entry fee will result in your entries being deleted from the meet. The entry fee is $75.00 for boys or girls teams, $125.00 for both boys and girls teams, or $15.00 per individual. Make checks payable to “Woodland High School.” Individual entries will be accepted if room is available. All entry fees along with the Entry Notification Form located at the bottom of this page should be mailed to Woodland High School, C/O Chavez James at the above address. Please feel free to call me at (843) 259-6835 or e-mail cjames@dd4.k12.sc.us. We look forward to having your team compete at the Coca-Cola LowCountry Invitational. Sincerely Yours, Chavez James Meet Director ------------------------------------------------------------------------DETACH AND SUBMIT WITH PAYMENT------------------------------------------------- Coca-Cola LowCountry Track & Field Invitational Entry Notification School: ______________________________________ Teams Competing: Boys ____ (Include $75 entry fee) Coaching Contact: ______________________________________ Girls ____ (Include $75 entry fee) E-mail or Phone: ______________________________________ Both ____ (Include $125 entry fee) LowCountry Invitational Meet Information March 5, 2016 Host: The Woodland High School Track & Field Program Location: Woodland High School, Dorchester, South Carolina Directions: From Columbia take I-26 towards Charleston, then take I-95, exit 169A towards Savannah. You will take the exit 77 and head towards St. George. You will then stay on Hwy. 78 until you see the school on your left. From Charleston take I-26 towards Columbia, take exit 187 towards Ridgeville. Once you reach Hwy. 78 turn right towards St. George, the school will then be on your right. Hotels: The following hotels are located in Summerville off of I-26 at Exit 199-A: Comfort Inn (843) 851-2333; Comfort Suites (843) 419-1101; Economy Inn (843) 875-7567; Econo Lodge (843) 875-3022; Hampton Inn (843) 871-8300; Holiday Inn Express (843) 875-3300; and Sleep Inn (843) 851-9595. Sanction: The meet is sanctioned by the National Federation of State High School Associations and the S.C. High School League. Entry Fees: An entry fee of $75.00 per team ($125.00 for boys and girls teams) or $15.00 per individual athlete will be charged. Your entry fee and entry notification must be received by March 2, 2016 to reserve your place at the Invitational and before you can enter your athletes. All team entries must be received on-line at www.scrunners.com by March 2, 2016 at 12:00 am. Please see the attached instructions regarding on-line entries. Make checks payable to “Woodland High School” and send along with the Entry Notification Form on the cover letter to Chavez James at the address listed below. Entry Limits: Each team is permitted to enter three (3) athletes per individual event and one (1) relay team per relay event. Check-In: Team packets will be available at the scoring tent by 8:00 am on the day of the meet. Substitutions may be made with the Clerk of Course or the Field Event Judge, as long as no one violates the participation rule, which limits athletes to four events. Equipment: The wearing of spikes longer than 1/4” will result in disqualification from that event. Starting blocks will be provided. Headphones may be worn outside the track oval, but no inside. Rules: All National Federation rules will be strictly enforced. A contestant shall not compete in more than four events. Rule 4-3 concerning uniforms will be enforced. No jewelry, hats or headbands will be allowed during competition. The top 8 places in each event will be scored. Awards: Trophies will be awarded to the top two teams in both the Boys and Girls Divisions. Medals will be awarded to the top three places in each event. Plaques will also be awarded to the Most Outstanding Track Athlete and Field Athlete in both divisions. Admission An admission fee of $5.00 will be charged for spectators ($3.00 after 2pm). Fee: T-shirts: High quality, multi-colored commemorative T-shirts will be on sale for $15. Please inform your athletes ahead of time. We are relying on this to help pay for the expenses of the meet. Concessions: A variety of items will be available all day at our concession stand. Coaches A complimentary luncheon for coaches & meet officials will be provided .Tickets will be distributed Luncheon: with the team packets. This luncheon is for coaches & meet officials only so please do not give tickets to parents or athletes. Contact: Chavez James, Meet Director Woodland High School 4128 Hwy. 78 Dorchester, SC 29437 Phone: (843) 563-5956 E-mail: cjames@dd4.k12.sc.us Online Entry Instructions Entries for the Coca-Cola LowCountry Invitational must be submitted on-line with scrunners.com. Please follow the directions below to submit your entries. CLAIMING YOUR TEAM Step 1: Go to your home MileSplit – address is state abbreviation.milesplit.com – ex: http://pa.milesplit.com. If you already have a userID and password from your MileSplit state, skip to Step 3. If you do not, then you must first do Step 2. Step 2: In the header on the right, it will say "you are not logged in." Beside that, click the "Register" button, and fill out the information. You can select your own ID, but you will be emailed a password (which you can change later). Step 3: Please note you may be on the national portal - www.milesplit.com. There are no teams on the national portal, so if you do not see Teams on the nav bar - you will need to switch to your home state to find your team. Either change the www to your 2 digit state abbreviation, or click on the navy bar over MileSplit - the Premier HS TF/XC Network to go to the about us page which has the list of states links toward the bottom of the page. Once you are on your individual state page, you will see a nav bar that includes Teams. Click on “Teams” in the toolbar and locate your team. Step 4: Click on your team name and once on that page, look beneath the team title and then click the link that says "Claim this Team." Step 5: Click either Coach or Team Administrator, but not both. Each has the same access to your team roster and online meet registration. Step 6: Click on the "Yes, I am a coach on this team" at the bottom of that page. You may add your team position in the text box, and any other information you believe we will need to quickly verify you are a coach. A school email address is also a very good indicator we use. Step 7: Wait for a confirmation email from MileSplit saying that you are approved to be a Team Coach or Team Admin. Most requests are approved within several hours. If you have not received the email within 12 hours, please check your junk or spam folders for the email. If you have questions, please feel free to contact, MileSplit Online Registration support, Gayle Rich at grich@milesplit.us. LowCountry Invitational Track & Field Meet Final Time Schedule 8:00 am Packet Pickup at Scoring Tower 8:30 am Officials Meeting 8:45 am Check In For All Track & Field Events starting at 9:00 9:00 am Girls 100 Meter Hurdle Trials – Heats Girls Pole Vault, Long Jump, Shot Put Boys High Jump, Long Jump, Discus 9:15 am Boys 110 Meter Hurdle Trials – Heats 9:30 am Girls 100 Meter Trials – Heats 9:45 am Boys 100 Meter Trials – Heats 10:00 am Girls 4 x 800 Meter Relay – Sections 10:30 am Boys 4 x 800 Meter Relay – Sections 11:00 am Girls 4 x 100 Meter Relay – Sections 11:20 am Boys 4 x 100 Meter Relay – Sections 11:40 am Lunch Break 12:10 pm Boys 110 Meter Hurdles – Final 12:15 pm Girls 100 Meter Hurdles - Finals 12:20 pm Girls 100 Meter Dash – Final 12:25 pm Boys 100 Meter Dash – Final 12:30 pm Girls 1600 Meter Run – Sections Boys Pole Vault 12:55 pm Boys 1600 Meter Run – Sections 1:00 pm Girls Discus, High Jump, Triple Jump Boys Shot Put, Triple Jump 1:20 pm Girls 400 Meter Dash – Sections 1:45 pm Boys 400 Meter Dash – Sections 2:20 pm Girls 400 Meter Hurdles – Sections 2:50 pm Boys 400 Meter Hurdles – Sections 3:15 pm Girls 800 Meter Run – Sections 3:35 pm Boys 800 Meter Run – Sections 4:00 pm Girls 200 Meter Dash – Sections 4:20 pm Boys 200 Meter Dash – Sections 4:40 pm Girls 3200 Meter Run – Sections 5:10 pm Boys 3200 Meter – Sections 5:35 pm Girls 1600 Meter Relay – Sections 5:45 pm Boys 1600 Meter Relay – Sections • Track Events: Check in for track events will be at the tent located beside the field house. . The track events will not run ahead of schedule in the morning, but if we get ahead of schedule after the lunch break, the meet will NOT be slowed down! • Field Events: Check in for field events at the event site at least 15 minutes before the scheduled event time or by the time the 3rd call has been made.